The Audit Trail displays details of which users have carried out what actions on the system.
To view the Audit Trail:
| 1. | Select Tools > Audit Trail from the Menu Bar. |
| 2. | The Audit Trail will display: |
By default, the category "User Entries Only" is selected when the Audit Trail is first displayed and the date range is set to reflect the current calendar month (ie beginning on the 1st of the month up to and including the current date).
| 3. | To alter the "Category", "Start Date" or "End Date", click the drop-down arrow on the required field and select the appropriate option from the subsequent listing. |
Available Categories:
All Log Entries |
All audit log entries will be displayed. Because this can return a large quantity of data, this option is not normally recommended. |
User Entries Only |
Details of successful logins are displayed. |
Scheme Entries Only |
Actions relating to schemes are displayed. Additional options are available upon selecting this Category. |
Asset Entries Only |
Actions relating to individual assets are displayed. Additional options are available upon selecting this Category. |
Document Entries Only |
Actions relating to documents displayed on the Other Documents tab are displayed. Additional options are available upon selecting this Category. |
Procedure Entries Only |
Actions relating to Procedures are displayed. Additional options are available upon selecting this Category. |
Report Entries Only |
Actions relating to Inspection Reports are displayed. Additional options are available upon selecting this Category. |
Defect Entries Only |
Actions relating to repair tracking entries are displayed. Additional options are available upon selecting this Category. |
Where necessary, select or de-select the appropriate sub-category tick box(es).
| 4. | Click Update. The data will refresh to reflect the amended criteria. |
| 5. | To leave the Audit Trail, select one of the options from the Side Bar. |
For example, to display the Audit Trail for asset creations or deletions during February 2005, enter the following:
| 1. | Select Tools > Audit Trail from the Menu Bar. |
| 2. | The Audit Trail will display: |
| 3. | Click the down-arrow in the Category field and select "Asset Entries Only" from the subsequent list: |
| 4. | In the "Asset Options - Show" section, de-select all the tick boxes apart from Creation and Deletion: |
| 5. | Ensure the date range selected is correct and click Update. |
| 6. | The Audit Trail will refresh to display the requested data: |
